From vaults, a file in the seed packEverything on this sheet is the source site's own text; the newsroom's chrome is outside it.
| tool | purpose | owner | users | monthly_cost | status |
|---|---|---|---|---|---|
| FieldDesk | Job scheduling and mobile job sheets | Operations Director | 48 | 1800 | In use |
| ServiceBook | Job scheduling (legacy) | Nobody named | 12 | 700 | Still paid; Manchester still uses it for 4 contracts |
| Xero | Accounts | Finance Manager | 3 | 65 | In use |
| NorthPay portal | Payroll | Finance Manager | 2 | 0 | Included in bureau fee |
| Microsoft 365 Business Standard | Mail and documents | Office Manager | 31 | 320 | In use |
| TrackWise | Van tracking | Nobody named | 22 | 600 | In use; Fleetline vans also include tracking |
| Fleetline Connect | Van tracking (included in lease) | Operations Director | 22 | 0 | Included in lease; not used |
| BreatheHR | HR records and holidays | HR Manager | 64 | 210 | In use |
| DocuSign | Contract signing | Managing Director | 2 | 70 | In use |
| Canva | Marketing | Office Manager | 2 | 20 | In use |
| Mailchimp | Customer newsletter | Office Manager | 1 | 40 | Last campaign March 2025 |
| LinkedIn Sales Navigator | Sales | Business Development Manager | 1 | 80 | In use |
| Dropbox Business | Site photos | Nobody named | 5 | 75 | Duplicates OneDrive in Microsoft 365 |
| SafetyCulture | Site audits and checklists | Health and Safety Lead | 6 | 120 | In use |
| ChatGPT (personal accounts) | Writing quotes, emails, method statements | Nobody named | 9 | 0 | Staff own accounts; not paid for or managed by the company |
| Zoom | Video calls | Office Manager | 3 | 45 | Duplicates Teams in Microsoft 365 |
| Bank portal | Payments | Finance Manager | 1 | 0 | One administrator |
| Google Workspace (old domain) | Mail for an acquired business | Nobody named | 4 | 40 | Acquired in 2023; still paid |
| Survey tool | Customer satisfaction survey | Office Manager | 1 | 25 | No survey sent since 2024 |
| Password manager | Shared logins | Office Manager | 6 | 30 | Only the office uses it |
| Website hosting | Company website | Office Manager | 1 | 35 | In use |
| Access control app | Key holding at customer sites | Operations Director | 14 | 90 | In use |